Additional Information for Job Applicants

Who May Apply: Area of Consideration

All position vacancies list an “OPEN TO” category which refers to applicants who are eligible to apply for this vacancy.  Some vacancies are announced under a category that limits the applicant pool to internal candidates.

  • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
  • Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs), Eligible Family Members (EFMs), or Declared Members of Household (MOHs) – All Agencies
  • All Interested Applicants / All Sources
  • U.S. Citizens Only / All Sources

Who May Apply: Eligibility

Applicants must meet one of the definitions below to be eligible to apply.

Ordinarily Resident (OR):  An individual who meets the following criteria:

  • A citizen of Japan; or
  • A non-citizen of Japan (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within Japan and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
  • Is subject to employment and tax laws of Japan.

The U.S. Mission does not sponsor visas.  You must have one of the following to be considered:

  • Permanent resident status; or
  • Long-term resident status; or
  • A child/spouse of a Japanese national; or
  • A child/spouse of a person who has permanent resident status.

Not Ordinarily Resident (NOR):  An individual who meets the following criteria:

  • An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
  • Has diplomatic privileges and immunities; and
  • Is eligible for compensation under the FS or GS salary schedule; and
  • Has a U.S. Social Security Number (SSN); and
  • Is not a citizen of Japan; and
  • Does not ordinarily reside in Japan; and
  • Is not subject to employment and tax laws of Japan.

Eligible Family Member (EFM):  An EFM for employment purposes is an individual who meets all of the following criteria:

  • U.S. Citizen or not a U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support; or
  • Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Is under chief of mission authority.

U.S. Citizen Eligible Family Member (USEFM):  A USEFM for employment purposes is an individual who meets all of the following criteria:

  • U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
  • Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
  • Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

 Appointment Eligible Family Member (AEFM):  An AEFM for employment purposes is an individual who meets all of the following criteria:

  • U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
  • Is under chief of mission authority; and
  • Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

 Member of Household (MOH):  An individual who accompanies or joins a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.  A MOH is an individual who meets the following criteria:

  • Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and
  • Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and
  • Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3.  A MOH may or may not be a U.S. Citizen.

8 Qualities of Overseas Employees

Overseas employees will demonstrate the following characteristics essential for being a successful member of the United States Embassy, Consulate, or Mission team:

  • Composure and Integrity. To stay calm, poised, and effective in stressful or difficult situations; to be fair and honest.
  • Cultural Adaptability. To work and communicate effectively and respectfully with others who are different (i.e. different gender, race, culture, sexual orientation, or religion); to recognize and respect differences.
  • Change and Initiative. To accept change in the workplace; to accept work assignments and persist in their completion to a high standard.
  • Experience and Motivation. To demonstrate knowledge and skills gained from previous experience; to express motivation for joining the United States Embassy, Consulate, or Mission.
  • Information Integration and Resourcefulness. To absorb local and United States Government rules and regulation and apply them to work situations; to resolve problems using available resources and within the rules/regulations provided.
  • Tactfulness. To speak and write respectfully as a representative of the United States Embassy, Consulate, or Mission.
  • Planning and Organizing. To prioritize and order tasks effectively to maximize efficiency.
  • Working With Others. To interact in a cooperative and harmonious way; to work effectively as a team player; to establish positive relationships.

 Language Qualifications: English

The Human Resources Office accepts English language test scores based on the chart below.  Only test scores from the past five years will be considered valid.

EIKEN TOEIC TOEFL UNATE Versant
Level V (Professional/Translator) 1 900 610 A/A+ 68
Level IV (Fluent) 1.5 850 590 B 63
Level III (Good Working Knowledge) 2 650 520 C 59
Level II (Limited Knowledge) 3 400 435
Level I (Rudimentary)

 

Applicants who submit “Versant” scores may be asked to provide additional verification of writing abilities.  “CASEC” scores will also be considered.

Language Qualifications: Japanese

Japanese Language Proficiency Test
Level V (Professional/Translator)
Level IV (Fluent) Level N1
Level III (Good Working Knowledge) Level N2
Level II (Limited Knowledge) Level N3/N4
Level I (Rudimentary) Level N5

 

In addition to Japanese Language Proficiency Test, “J-CAT” score will also be considered.

Employment Conditions

The U.S. Mission offers a competitive compensation package to our Locally Employed Staff:

  • Embassy hours are Monday through Friday, 8:30 – 17:30, with 1 hour lunch break. Embassy is closed on American and Japanese holidays.
  • 13 days each of Annual and Sick Leave is granted per year.
  • Employment Insurance (Koyou Hoken) and Workers’ Accident Compensation Insurance (Rousai Hoken) coverage is provided. The Mission does not provide Employee Pension Insurance (Kousei Nenkin) or Health Insurance (Kenkou Hoken), but provides coverage for National Pension Fund (Kokumin Nenkin Kikin).
  • Probationary period is six months.
  • Severance pay is provided after one year of service and if all other criteria are met.
  • Retirement age is 65.

Please note that the U.S. Mission does not withhold Japanese tax.  Locally Employed Staff are responsible for filing income tax in accordance with Japanese Government law and regulations.

U.S. Citizen and U.S. legal permanent residents are subject to Federal tax and FICA withholdings.