U.S. Embassy & Consulates
in Japan

If your emergency passport was issued less than one year from the time you submit this application, you may apply by mail for your full-validity passport (for both adults and minors age 16 and under). The personal appearance of the minor and the two-parent consent are not required.  Processing time is about 6-8 weeks.

Please send the following items to the Consular office in your district.

• Emergency passport (original + 1 photocopy)
• A completed form DS-5504
  Complete online, print out single-sided, and sign. If applying for children under 16, only one parent needs to sign the DS-5504 if both parents had signed the application for the emergency passport. Otherwise, please have both parents sign the DS-5504. (How to complete the online application form)
  *NOTE: You must provide a Social Security number, if you have been issued one. If you do not have a Social Security number, please click here.
• One passport photo
  ONLY WHITE backgrounds will be accepted (blue backgrounds will be rejected) / 2″×2″ in size / NO eyeglasses / NO uniforms
• Two  “Japan Post LetterPack envelopes” (1 for sending in application + 1 self-addressed for receiving a new passport)
  Please select any combination of the two LetterPack envelopes listed below:
  – LetterPack LIGHT: 370 yen, traceable, signature not required
  – LetterPack PLUS : 520 yen, traceable, signature required
  Make sure to write your complete address on the return envelope. The address must be in Japan. Go ahead and fold the return envelope in half, if necessary. Prior to mailing your application to the Embassy or consulate, remove the tracking number sticker from the envelope and retain it for your records. The Embassy or consulate does not keep records of tracking numbers.For persons using an APO/FPO address, bring one self-addressed envelope that will be mailed via Military Postal Service (MPS). Please note that MPS envelopes are not trackable.  The Embassy cannot mail MPS envelopes using tracking numbers or by registered/certified mail.
• No fee is charged for this service.

Where to send your package: Consular office in your district.

If your emergency passport was issued more than one year ago, please follow the procedures for passport renewal.