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Consular Services
Appointment System for American Citizen Services

VISITING THE EMBASSY OR CONSULATE

Please Note:

  • The Embassy/Consulates do NOT store laptops or large luggage. Please see the full list of Prohibited Items.

indicator that laptops, briefcases, and food are prohibited

  • Please arrive no more than 15 minutes before or after your scheduled appointment time. 
  • Please bring a printout of the “Appointment Details” screen to your appointment. If you are unable to print your appointment details, write down your appointment password, which will be required to change or cancel your appointment. A confirmation email will NOT be sent after you make an appointment. 
  • To check the list of IDs you may use to make a notarial appointment, please click here.
  • When an appointment is required, please make an appointment for the location nearest you.  Applicants should avoid traveling throughout Japan solely for the purpose of obtaining a Consular Report of Birth Abroad, passport, or notarial service appointment.  If the Consulate nearest you does not have appointments available online and you have an urgent need for service, please contact us at the email address listed here.
  • Please note renewals of adult passports may be possible by mail without an appointment (click here to see if you qualify). 
  • To apply for a social security number, please DO NOT make an appointment here.  Please make an appointment from this link . It is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad. 
  • If there are any unforeseen circumstances, we may ask you to cancel and re-schedule your appointment.  

COVID-19 Restrictions on Accessing Consular Section: 

  • Applicants entering or returning to Japan from overseas are not eligible to visit the Embassy or Consulates until the quarantine period set by the Japanese government is completed.  Additionally, please postpone your appointment if you are sick and/or displaying COVID-like symptoms such as coughing, fever, shortness of breath, etc. or have been exposed to individuals known to have tested positive for COVID-19. 
  • Individuals coming to the Embassy or consulate for consular services are now required to bring and wear protective masks.  You will not be allowed entry without a mask. 
  • Due to strict social distancing guidance, we are unable to allow anyone into our waiting room other than the applicants who are required to be present at the time of your appointment.  Please refrain from bringing your friends or spouse to the Embassy or consulate, if they do not need to be present for your application. 

Appointments for American Citizen Services

Tokyo

Sapporo

Osaka/Kobe

Fukuoka

Naha

For Tokyo

Appointments
  • To make or cancel an appointment for passports/report of birth/notarial services (Tokyo), please click here.
  • Please note the last entry to the Embassy for appointments is at 2:45pm.  You will not be allowed entry if you arrive after 2:45pm for your appointment.

Emergencies
  • For emergencies unrelated to passport or notarial services, please click here for contact information.
  • If you need an urgent appointment for international travel, documentation of citizenship and identify for a child, for purposes related to Japanese immigration, or a critical notary service, please contact us using our online inquiry form. Please indicate at least three preferred appointment dates and times.
Social Security
  • To apply for a social security card, please DO NOT make an appointment here. Please contact the Federal Benefits Unit through our online inquiry form. It is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad.
Green Card
  • For U.S. Lawful Permanent Residents (green card) related information, please click here.

For Sapporo

  • To make or cancel an appointment for passports/reports of birth/notarial services (Sapporo), please click here.
  • For other services, please contact the Consulate General in Sapporo to set up an appointment (Tel: 011-641-1115, e-mail: SapporoACS@state.gov).

Note: Due to staffing shortages, new slots for appointments are scheduled to be open in early February 2023. We apologize for the inconvenience this may cause to you.

For Osaka-Kobe

All non-emergency consular services are provided by appointment only.

The U.S. Consulate in Osaka is offering limited passport, report of birth, and notary appointments online.

Each family member seeking a service related to passports or birth registration should make an individual appointment. At the time you receive your appointment confirmation page to print, you will also be offered the option to make a separate appointment for another individual.

  • To make or cancel an appointment for passports/reports of birth/notary services (Osaka), please click here.
  • If you need an urgent appointment for international travel, citizenship or identity documentation for a child, matters related to Japanese immigration, or a critical notary service, please email AOK@state.gov.

For Fukuoka

  • If you are affiliated with the Sasebo Naval Base, please contact the Legal Assistance Office before you make an appointment (sasebolegalassistance@fe.navy.mil).
  • To make or cancel an appointment for passports, reports of birth, or notarial services (Fukuoka), please click here.
  • Please make one appointment per family even if you are requesting multiple services for multiple applicants.
  • If one of the services you require is a birth report, your appointment should be for “Report the birth abroad of a child.” If you create your appointment under a different category, we will not be able to accept your birth report application during your scheduled appointment.
  • Please provide a phone number and email address that you normally use. We may need to contact you regarding your appointment.

For Naha

All non-emergency consular services are provided by appointment only.

  • To make or cancel an appointment for passports/report of birth/notarial services (Naha), please click here. Please print the appointment confirmation page and bring it with you on your appointment date. In addition, each family member seeking a service related to passports or birth registration should also make an individual appointment.
  • For emergencies, click here for contact information.
  • To apply for a social security card, please contact the Federal Benefits Unit through our online inquiry form. Please note that it is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad. All inquiries regarding social security card, federal benefits falls under the jurisdiction of the Federal Benefits Unit.

For Nagoya

The U.S. Consulate in Nagoya no longer provides American Citizen Services. American citizens are advised to consult the website of the U.S. Consulate General in Osaka.

For Tokyo

Please note:
  • Please arrive no more than 15 minutes before or after your scheduled appointment time.
  • Individuals coming to Embassy Tokyo for consular services are now required to bring and wear protective masks. You will not be allowed entry without a mask.
  • Due to strict social distancing guidance, we are unable to allow anyone into our waiting room other than the applicants who are required to be present at the time of your appointment. Please refrain from bringing your friends or spouse to the Embassy, if they do not need to be present for your application.
  • If there are any unforeseen circumstances, we may ask you to cancel and re-schedule your appointment. Please make sure to check our OFFICE CLOSURES on the day of your appointment.
Appointments
  • To make or cancel an appointment for passports/report of birth/notarial services (Tokyo), please click here. Confirmation email will NOT be sent after you make an appointment.
  • Please bring a printout of the “Appointment Details” screen when coming to the Embassy. If you are unable to print out your appointment details, please write down your appointment password. You will need your appointment password to change or cancel your appointment.
  • For applicants who used the electronic application for the Consular Report of Birth, please allow 5 working days between payment submission and interview appointment time.
Emergencies
  • For emergencies unrelated to passport or notarial services, please click here for contact information.
  • If you need an urgent appointment for international travel, documentation of citizenship and identify for a child, for purposes related to Japanese immigration, or a critical notary service, please email TokyoPPT@state.gov.
Prohibited Items
  • The Embassy in Tokyo does NOT store laptops or large luggage. Please see the full list of Prohibited Items.

indicator that laptops, briefcases, and food are prohibited

Social Security
  • To apply for a social security card, please DO NOT make an appointment here. Please contact the Federal Benefits Unit through our online inquiry form. It is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad.
Green Card
  • For U.S. Lawful Permanent Residents (green card) related information, please click here.

For Naha

All non-emergency consular services are provided by appointment only.

  • To make or cancel an appointment for passports/report of birth/notarial services (Naha), please click here. Please print the appointment confirmation page and bring it with you on your appointment date. In addition, each family member seeking a service related to passports or birth registration should also make an individual appointment.
  • For emergencies, click here for contact information.
  • To apply for a social security card, please contact the Federal Benefits Unit through our online inquiry form. Please note that it is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad. All inquiries regarding social security card, federal benefits falls under the jurisdiction of the Federal Benefits Unit.

For Osaka-Kobe

All non-emergency consular services are provided by appointment only.

The U.S. Consulate in Osaka is offering limited passport, report of birth, and notary appointments online.

Each family member seeking a service related to passports or birth registration should make an individual appointment. At the time you receive your appointment confirmation page to print, you will also be offered the option to make a separate appointment for another individual.

  • To make or cancel an appointment for passports/reports of birth/notary services (Osaka), please click here.
  • If you need an urgent appointment for international travel, documentation of citizenship and identify for a child, for purposes related to Japanese immigration, or a critical notary service, please email AOK@state.gov.

Please note: Individuals coming to the Consulate in Osaka for consular services are now required to bring and wear protective masks. You will not be allowed to enter without a mask.

Due to strict social distancing guidelines, we are unable to allow anyone into our waiting room other than the applicants who are required to be present at the time of your appointment. Please refrain from bringing your friends or spouse to the Consulate, if they do not need to be present for your application.

For Sapporo

  • To make or cancel an appointment for passports/reports of birth/notarial services (Sapporo), please click here.
  • For other services, please contact the Consulate General in Sapporo to set up an appointment (Ph 011-641-1115, e-mail SapporoACS@state.gov).

For Fukuoka

  • To make or cancel an appointment for passports/reports of birth/notarial services (Fukuoka), please click here.
  • Please make one appointment per family, even if you have multiple passport applications or reports of birth abroad.
  • If one of the services you require is a birth report, your appointment should be for “Report the birth abroad of a child.” If you create your appointment under a different category, we will not be able to accept your birth report application during your scheduled appointment.
  • Please provide a phone number and email address that you normally use. We may need to contact you regarding your appointment.
  • Military families are encouraged to consult your base Legal Office for the completeness of your application package prior to visiting the consulate.

For Nagoya

The U.S. Consulate in Nagoya no longer provides American Citizen Services. American citizens are advised to consult the website of the U.S. Consulate General in Osaka.