Passport Renewals (age 16 and older)

NOTICE: The U.S. Embassy and Consulates strongly encourage our customers to make appointments at the location nearest them. Applicants should avoid traveling throughout Japan solely for the purpose of obtaining a Consular Report of Birth Abroad, passport, or notarial service appointment. If the Consulate nearest you does not have appointments available online and you have an urgent need for service, please contact us at the email addresses listed below.

Appointments at the U.S. Embassy in Tokyo:

The U.S. Embassy in Tokyo has resumed some routine services.  To schedule an appointment, please click here. If the appointments are fully booked, please check our website at the beginning of each month for the following month’s appointments. Please note that mail-in renewal is available for most adult passports (see more information).

To apply for a social security card, please DO NOT make an appointment here. Please make an appointment from this link. It is no longer possible to apply for a social security card at the same time as a Consular Report of Birth Abroad.

Appointments in Tokyo, Sapporo, Osaka/Kobe, Fukuoka, and Naha:

Online appointments are now available for Tokyo, SapporoOsaka/KobeFukuoka, and Naha. In order to avoid unnecessary travel, please make an appointment at the nearest location.

  • Processing time is about 6 to 8 weeks.
  • Original documents will be returned to you after review of your application
  • You can renew your passport even after it expires. If you have an expired passport, please see “By mail with online fee payment” below.
  • Do NOT send your application to the National Passport Processing Center in the U.S. This will significantly delay your processing.

ANNOUNCEMENT: Beginning June 22, 2020, U.S. Embassy Tokyo will begin accepting online fee payments for adult U.S. passport renewal applications. Paying online allows you to mail your application to the U.S. Embassy without the need to appear in person. Qualifying adult passport renewal applicants may pay the $110 passport renewal fee online via U.S. or international credit or debit card, electronic funds transfer from a U.S.-based bank account, Amazon Pay, or PayPal. Please see our Passport Renewal “By mail with online fee payment” to determine if you are eligible for online fee payment. See our FAQ page for more information on this new process.

Please note that the online fee payment option is limited to U.S. citizens residing in Japan. U.S. citizens who reside outside of Japan are not eligible for the online fee payment option at this time. Online fee payment is currently available for passport book renewals only. If you wish to renew or apply for a passport card, you must make an appointment to apply in person at the Embassy or Consulate nearest you.

Applicants who wish to apply for their passport renewal in person may still do so. Click here to schedule an in-person appointment.

Eligibility Requirements for U.S. Citizen Adult Passport Renewals

In order to use the online payment system, you must answer YES to all of the following:

  1. I can submit my most recent U.S. passport book by mail with my renewal application.
  2. I was at least 16 years old when my most recent U.S. passport book was issued.
  3. I was issued my most recent U.S. passport book less than 15 years ago.
  4. My most recent U.S. passport book has a validity of 10 years from issuance to expiration.
  5. The U.S. passport book that I am renewing has not been mutilated, damaged, lost or stolen.
  6. My most recent U.S. passport book was issued in my current name (or I can document my name change by submitting marriage certificate, divorce decree, or court order with my passport application.)
  7. I currently reside in and/or have a valid mailing address in Japan.

If you do not meet these criteria please see Applying for a Passport or Adults (age 16 and older) application in person for instructions on making an appointment to submit a passport application in person at the Embassy/Consulate.

Instructions for DS-82 Processing by Mail and Online Fee Payment – for U.S. citizens residing in Japan:

Step 1: SIGN and complete the DS-82 Passport Renewal Form (PDF version). Type or print clearly in black ink.
* NOTE: You must provide a Social Security number, if you have been issued one. If you do not have a Social Security number, please click here.

Step 2: One WHITE background color passport photo 2″ x 2″ (5 x 5 cm) taken within the past 6 months; no eyeglasses. See more information on photo requirements.

Step 3: Include the passport you are renewing in the package you mail to the Embassy.

Step 4:  Name change documents (if applicable) (original + 1 photocopy)
If you would like to change the name on your new passport due to marriage, divorce or court order, please include proof of your name change. Documents must be original with English translation if applicable. (ex. Marriage Certificate, Divorce Decree, Court Order)

Step 5: Pay the $110 passport application fee via the U.S. government’s secure payment site. After successfully paying the fee, you must print out the electronic payment confirmation you receive via email and include it in the package you send to the Embassy.

If you wish to pay by U.S. postal money order, you do not have to visit Pay.gov or pay online. Please include it with your application when you mail it in.

Step 6: Obtain TWO pre-paid, self-addressed Japan Post LetterPack envelopes. One is for you to send your application materials to the Embassy in Tokyo, and the other is for us to use for your return envelope. Make sure to write your complete address on the return envelope. The address must be in Japan. Go ahead and fold it in half if necessary.

  • LetterPack LIGHT: 370 yen, traceable, signature not required
  • LetterPack PLUS : 520 yen, traceable, signature required

For persons using an APO/FPO address, please provide one self-addressed return envelope that will be mailed via the Military Postal Service (MPS).

Step 7:  Mail all the items listed above to the U.S. Embassy in Tokyo, Japan at the below address.  You are strongly encouraged to send your DS-82 passport renewal package via Japan Post LetterPack envelope/registered mail. NOTE: For persons using an APO/FPO address, please note that we may experience significant delays in receiving your Military Postal Service (MPS) mail if there is a registered tracking number attached. We highly recommend that you use a Japan Post LetterPack envelope.

U.S. Embassy Tokyo, Passport Unit
1-10-5 Akasaka, Minato-ku, Tokyo 107-8420

Or, for Military Postal Service (MPS):

PSC 471 Box 1111 FPO, AP 96347

Step 8: Your new passport will be delivered using your pre-paid, self-addressed Japan Post LetterPack envelope (or self-addressed MPS envelope). Passport processing takes 6 to 8 weeks.

You apply in person at the appropriate Embassy/Consulates with an appointment.

You will need:

    • Current or expired passport
    • Application Form DS-82 or DS-11 (complete online and print out single-sided)
      DS-82 If the most recent passport:

      • Was issued when you were age 16 or older
      • Was issued withing the last 15 years (and was valid for 10 years)
      • Was issued in your current name (or you can document the name change)
      DS-11 If any of the above statements do not apply to you, you MUST apply in person using form DS-11.

      How to complete the online application form
      NOTE: You must provide a Social Security number, if you have been issued one. If you do not have a Social Security number, please click here.

    • One valid proof of ID
    • Name change documents (if applicable) (original + 1 photocopy)
      If your ID does not match your name that is on your current/expired passport, please bring  proof of your name change. Documents must be original with English translation if applicable. (ex. Marriage Certificate, Divorce Decree, Court Order)
    • One passport photo 
      White background / 2″×2″ in size / no eyeglasses / no uniforms
    • One “Japan Post LetterPack envelope” (self-addressed) 
      LetterPack LIGHT: 370 yen, traceable, signature not required
      LetterPack PLUS : 520 yen, traceable, signature required
      For persons using an APO/FPO address, bring one self-addressed envelope that will be mailed via Military Postal Service (MPS).
    • Passport Fee

You MUST apply in person at the appropriate Embassy/Consulates with an appointment.

  • Current/expired passport or Proof of U.S. citizenship (original)
  • DS-11
    Complete online and print out single-sided. (How to complete the online application form)
    *NOTE: You must provide a Social Security number, if you have been issued one. If you do not have a Social Security number, please click here.
  • One valid proof of ID (original + 1 photocopy)
  • Name change documents (if applicable) (original + 1 photocopy)
    If your ID does not match your name that is on your current/expired passport or proof of citizenship document, please bring  proof of your name change. Documents must be original with English translation if applicable. (ex. Marriage Certificate, Divorce Decree, Court Order)
  • One passport photo
    White background / 2″×2″ in size / no eyeglasses / no uniforms
  • One “Japan Post LetterPack envelope” (self-addressed) 
    LetterPack LIGHT: 370 yen, traceable, signature not required
    LetterPack PLUS : 520 yen, traceable, signature required
    For persons using an APO/FPO address, bring one self-addressed envelope that will be mailed via Military Postal Service (MPS).
  • Passport Fee

For renewing your Emergency passport, please see here.