Companies seeking Treaty Trader status pursuant to the U.S.-Japan Treaty of Friendship, Commerce, and Navigation must be majority-owned by Japanese citizens and individual employees must be Japanese citizens to qualify for this visa. Approval and registration of the company with the Nonimmigrant Visa Unit at the U.S. Embassy in Tokyo or the U.S. Consulate General in Osaka is required prior to issuance of an E visa. Even if an applicant has received a change of status to E-1 from the Department of Homeland Security (United States Citizenship and Immigration Services (USCIS) in the United States, he/she is required to register the company in Japan before an E visa can be issued. Companies that have not been registered for Treaty Trader (E-1) status should follow the steps below, submitting sufficient documentation to prove that your company meets each criteria.
If your company is registered, see here.
Step-by-Step Application Procedure Guide:
Step 1: Review the E Visa General Information for Treaty Traders & Treaty Investors to determine whether the company and trade meet the requirements for Treaty Trader (E-1) status.
Step 2: Log-in to our online applicant system and create a profile. After you have paid the visa application fee, save your 12 digit receipt number for your records.
* Please DO NOT MAKE AN APPOINTMENT at this point, the Embassy/Consulate will inform the E visa applicant or the company representative when the review is complete and the appointment can be scheduled.
Step 3: Applications must be submitted in a binder divided into sections clearly separated by lettered or numbered tabs. Only submit additional documents if they are essential to the application. English translations must be attached to all documents in a foreign language. Applications not complying with the format will experience a delay in processing.
Note: The company name on the Form DS-156E must be exactly the same name which has been registered at the state government. The company name (including space and comma) should not be omitted.
Step 4: You will be notified of your interview appointment by us via e-mail or fax. Please wait until you hear from us.
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This table must identify the documents provided and their respective location within the application as provided in the tab sequence set out here below.
Company letter describing the enterprise in the U.S. and the beneficiary (position and qualifications).
This letter must address all requirements for E visa eligibility as defined by the Foreign Affairs Manual 9 FAM 402.9. Specifically, the letter must address how the applicant will demonstrate that he/she meets all requirements under 9 FAM 402.9 including:
*Create a profile and pay the visa application fee. Please do not schedule an interview appointment. Close the calendar screen after completing the payment. Applicants will not be interviewed until the company registration review is completed. The Embassy/Consulate will instruct the applicant to schedule an interview appointment after finishing review of the registration documents.
For all applicants, the following should be included:
Nationality of the Enterprise (9 FAM 402.9-4(B))
Trade (9 FAM 402.9-5)
Evidence of “substantial” and “continuous flow” trade principally between the U.S. and Japan.
For a list of other suggested documentation, please also see 9 FAM 402.9-11
Please note the following when submitting your registration documents:
- New company registrations are processed at the Embassy in Tokyo or at the Consulate in Osaka using the same procedures and criteria. You should submit your application packet to the nearest convenient location to minimize your travel time and expense on the date of your visa interview. Your visa interview will be conducted at the location where you submitted your application packet.
Applications for the U.S. Embassy in Tokyo should be sent to: U.S. Embassy Tokyo, Non-immigrant Visa Branch, E visa section, 1-10-5, Akasaka, Minato-ku, Tokyo 107-8420
Applications for the U.S. Consulate General in Osaka should be sent to: U.S. Consulate General Osaka-Kobe, Visa Branch, 2-11-5, Nishitenma, Kita-ku, Osaka 530-8543
- Please send your documents using a LetterPack Plus, or via registered mail so that you may track the delivery of the documents.
- In cases where it is necessary to protect the confidentiality of documentation, please provide a self-addressed, stamped envelope together with the new application package should you wish it to be returned directly to the company/corporate lawyer. Unless this is otherwise provided, we will return the registration package to the applicant at the time of his/her interview.
- The Embassy/Consulate will inform the E visa applicant or the company representative when the review is complete and the appointment can be scheduled. Processing time for the review of properly filed treaty trader registration applications takes several weeks. Incomplete applications may be subject to processing delays, so please review the above listed requirements carefully before submitting your application.
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